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Main Duties/Responsibilities:
1.
Participates in strategic planning and policy
formulation in the area of logistics. Assists in the development of the
logistics component within the country programme, ensuring that logistics
considerations all the way to distribution to project side are included.
2.
Develops and implements logistics planning
through coordination with Operations/Programme sections, provides technical
advice/supervises logistics arrangements, facilitating efficient clearance,
storage and distribution of supplies and equipment to end-users from ports of
entry and warehouses.
3.
Maintains contact with Supply Division, Copenhagen, on
logistics policies and guidelines.
Interprets and advises the country office and Government on logistics
best practice, impacting delivery and utilization of UNICEF supplies and
equipment. Maintains appropriate links
with Copenhagen
on trans-national shipments and delivery.
4.
Undertakes field visits to project sites,
sub-offices, implementing partners and counterparts to inventory and monitor
supply inputs. Proposes corrective
actions to improve logistical procedures.
5.
Evaluate potential logistics service providers
(both commercial and non-commercial) and contract or draft agreement
accordingly. Design KPI’s in order to monitor service provider performance.
6.
Identifies training needs and develops training
activities in logistics management for UNICEF's staff/consultants and
counterparts, designed to improve supply delivery and monitoring.
7.
Ensure all supplies are properly stored and a proper
warehousing system is implemented for all inventories, office stocks and
fuel. Produce monthly report of status
of stocks in warehouses (including office supplies and fuel). Ensure all
Vehicle Loan Agreements are signed and periodically check on status of
vehicles and equipment. Report on
expiring Vehicle Loan Agreements.
8.
Review the logistics component of country budget
proposals for consideration during budget review.
9.
Conduct special management reviews and/or
follow-up on audit observations to assist in the improvement of office
procedures and practices related to logistics.
10.
Design of logistics systems to best support
country programme strategy. Ensure that logistics systems are implemented and
replicated in a coherent way across the country operation in order to ensure
standardisation of format.
11.
Maintain appropriate information flow to all
logistics stakeholders and ensure reliability, timeliness and appropriateness
of logistics data provided. Present data in a clear and concise manner.
12.
Interact with Ministry officials, ZIMRA, clearing
and forwarding agencies to ensure smooth clearance of supplies at ports of
entry. Ensure Government Statutory
rules and regulations are properly interpreted and manage the contract for
customs clearing and freight forwarding ser
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QUALIFICATIONS
AND COMPETENCIES:
Education: Advanced University degree in Business
Administration, Management, Transport or related field.
Work Experience: At least seven years of
progressively responsible professional work experience at national and
international level in logistics, including at least one year in an emergency
environment and two years in a developing country. Varied supply/logistics
functional background an asset, from procurement to warehousing, transport
management and distribution to beneficiaries. Experience within a complex
inter-agency operating environment is also preferred.
Languages: Fluency in
English and another UN language desirable.
Critical Competencies:
Technical –
· Proven ability
to conceptualize, innovate, plan and execute ideas and systems.
· Ability to
express clearly and concisely ideas and concepts convincingly in written and
oral form.
· Proven ability
to plan, manage and monitor the effective use and safekeeping of fixed assets
and financial resources.
· Ability to
plan, coordinate and manage multi activities and adjust to changing
priorities.
· Ability to
organise, manage and participate within teams.
· Ability to
organize and implement training aimed to building capacity.
· Good
interpersonal skills to ensure effective working relationship with partners
and colleagues. Sensitivity to partner’s needs and expectations, maintaining
open communications.
· Innovative,
able to take risk and able to lead or participate in change to keep
operations working. Practical solution oriented.
· Demonstrated
ability to work in a multicultural environment and establish harmonious and
effective working relationships, both within and outside the organization.
Managing resources
Keeps performance objectives on track, despite changing demands and
conflicting priorities, by co-ordinating and managing personnel, raw
materials, donor funds, etc.
Ability to organize and facilitate training aimed to building capacity
of colleagues and partners.
Teamwork
Cooperates and works effectively with others
in an emergency setting in the pursuit of common goals. Effectively
links the purposes and functioning of the team to UNICEF's mission, vision,
purpose, goals and results.
Building trust
Promotes policies, procedures, or structures that support strong
relationships with partners. Demonstrates sensitivity towards their needs and
expectations, maintaining open communication.
Embracing Diversity
Promotes, practices, and helps others value and respect diversity of
gender, culture, opinions, values, perspectives, ideas, skills, expertise,
knowledge, and experiences.
Flexibility
Works effectively on multiple assignments
simultaneously and adapts to changing demands and circumstances; adaptable
and ready to travel with little or short notice.
Managing Stress
Performs effectively in unstable, uncertain,
or potentially dangerous environments while maintaining physical and mental
health.
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