Vacancy Announcement

 

 

Region:                        ESARO

Country:                      Ethiopia

Duty station:                Jijiga

Section Department:    Operations Cluster

Post title:                      Operations Officer

Level of TFT:              L-2

Duration of Contract:   Six months with possible extension

Closing date:                22nd April 2008

 

 

PURPOSE OF POST:

 

Supports Chief of Field Office, Jijiga (Somali Region) in the management of operational functions in support of the country office programme.

 

 

REPORTS TO:

 

Chief Field Office, L-4

 

Main Duties/Responsibilities:

 

 

  • Certifies and confirms operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, (e.g., Cash accounts, disbursements within authorized limits, contractual agreements, personnel administration, purchase of supplies and equipment).  Approves operational transactions within established limits.

 

  • Monitors compliance with all the operational systems and procedures.  Establishes relevant internal controls.  Ensures accuracy, promptness and appropriateness of information, and reports to the Head of Office.

 

  • Analyzes the work processes and propose revisions as improvements necessary for transactions between the Jijiga and the head office in Addis Ababa – also between the Jijiga office and the other offices in the Somali region.

 

  • Maintain lists of expendable and non-expendable properties (administrative and/or programme supplies).  Ensure that procurement is made according to organization's rules, regulations and procedures.

 

  • Manages the UNICEF Guest House in Jijiga, ensures maintenance of premises, security of staff, office premises, equipment and supplies. 

 

  • Identify the requirements for the UNICEF office, guest houses, and Rubb hall land and furnish those locations with locally and off shore procured supplies (furniture and equipment).  Conduct surveys of the local market and share the results with UNICEF head office quarterly. Identify items non-available locally and work towards the required support from supply section and Operations in country office to ensure their delivery to the zonal office. 

 

  • Under the guidance of the Chief, Field Office, manage the utilization of UNICEF resources and equipment (vehicles, Operations staff etc.) to ensure proper support to programme implementation: establish work processes and systems to support this, ensuring UNICEF procedures are followed.  Develop the transportation system by:   a) putting in place a schedule for the use of vehicles        b) Monitoring the drivers' overtime. c) Implement the monitoring system for the vehicles (fuel consumption, maintenance, etc.)        d) Upgrading the performance of the transport staff.

 

  • Provide operational support to the 3 feeder Offices in the region in terms of transport management and Office set up, and any other operational task that may emerge.

 

Expected outputs/Deliverables:

The selected candidate is expected to take decisions on the appropriate application and interpretation of rules, regulations, policies and procedures, and small financial transactions and disbursements, within established limits, which affect the efficient delivery of accounting and financial services to the Office.

 

The incumbent receives minimal supervision and is expected to discuss important issues and courses of action, and guide the Chief of Field Office when exceptional measures are necessary.

 

QUALIFICATIONS:

 

 ACADEMIC:

·         University degree in Business Administration, Management or a related field.

 

WORK EXPERIENCE:

·         Minimum two years of progressively responsible professional work experience in Finance Management and Office Administration.

 

LANGUAGES:

Fluency in English and another UN language is required. Knowledge of Somali language is desirable.

 

 

Please note that UNICEF is a smoke-free environment. 

Applications from qualified women are encouraged. 

 

Application, CV and UN Personal History Form to be submitted by e-mail no later than 22nd April 2008 and addressed to:

 

UNICEF Ethiopia Country Office

Human Resources Section

Email: bshifera@unicef.org

 

ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED AND ONLY APPLICATIONS WITH ACCOMPANYING P-11

WILL BE CONSIDERED.

FORM AVAILABLE AT

http://www.unicef.org/supply/files/UN_Personal_History_Form.doc